How to Organizing Your Travel Itinerary

Step 1:

Record your information: Record your check in times, confirmation numbers, hotel names, and any other information you might need on hand. Don’t worry about organizing this information yet. In the meantime, focus on accumulating and documenting as much helpful information as you can think of.

Step 2:

Organize your travel information: Try and condense your travel information into a single document for easy access while traveling. Keep a printed copy or type the details of your itinerary into a word processing document.

•           If you prefer, you can use an online travel itinerary template. This will give you a basic set-up, so all you have to do is fill in the blanks.

•           You may also consider downloading a travel app to keep organized during your trip.

Step 3:

Keep a hard-copy: Your travel itinerary can be placed into a 3-ring binder. As convenient as an app can be, batteries can die. It never hurts to keep a physical backup handy. Use page dividers to separate documents in your trip binder into categories (rental car, tours, hotel reservations, etc.).

•           Keep your page dividers labeled. If they have tabs on them, write the category name on the tab in clear, legible writing.

•           Another alternative is a multi-pocket folder or a multi-section accordion folder.

Step 4:

Create a database: Compile a print-out or Notepad note of information for your emergency contact(s) back home, and anyspecial medical needs you or your travel companions may have.

•           If you are traveling out of the country, include the address, telephone number, and directions to your country's embassy or consulate if applicable.

•           You may want to save a list of addresses of family and friends, so you can send them postcards from the destinations you will visit.

Step 5:

Account for Your Responsibilities: Even if you will only be gone for a weekend, it’s a good idea to make sure that everything at home will be in order and accounted for. If you have pets, plants, or will need your mail checked for an extended amount of time, ensure that a friend or family member will be there to do so. This will ultimately offer you peace of mind so you can relax and fully enjoy your vacation.

•           If you can't find someone to come over and feed your pets, see if they can stay at a friend's house or in a pet boarding home.

•           If someone can't come over to water your plants, consider lending them to a friend or neighbor for a week.

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